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This function deals with the benefit policies of employee in an organization like, perks, special allowances, insurance, profit sharing and retirement benefits. The HRIS helps in keeping track of employees who are taking part in it and are actually eligible for these benefits.
These are third party service providers who does the Payroll function for the organization, so in large organization sometimes this function is not managed by HR department. The HRIS system helps in maintaining the attendance and generating the payroll according to it and also in the preparation of pay slips.
This function describes about keeping the employee records from his past organization, personal details and details of current company.
Here we also need to manage all the documents related to the individual like offer letter, appointment letter, appraisal letter, relieving letter from the past company and many other documents and need to be managed correctly with exact working dates.
HRIS helps it by providing a feature like document generation and document management so HR managers can control this activity with higher number of people as well.
This is a critical function to perform for HR Department, as, having good Human Resource can take your company to heights and failing to do this can take your company down. So most of the time HR decides to do the Internal Reference Hiring first in which employees are asked to give reference of the people who they know, and companies also pay for the reference.
If they did not able to find out the perfect job match, then they decide to chose from outside by publishing a job opening on their website, newspaper, job sites and other places, or may be paid services for resume access or a contact to third party consultancy company.
HRIS system helps in organizing the recruitment activities properly like resume management, interview panel making, selection criteria, number of interview rounds and many other activities which needs to be performed as the recruitment process. The HR department is responsible for organizing training session for its employee.
Trainers can be from within the company itself and on some occasions, may be from outside. HR sees to it that appropriate training sessions and seminars should happen frequently on time to get improved performance of employees. Sometimes these training can be of motivation, manners or behavior as good employee is the combination of everything.
HRIS helps in maintaining all these records, keeping appointment filtering of employee list based on their knowledge, weakness and other criteria, through which a session can be organized and proper identification can be done for employee while managing the trainings.
This function is not only independent to HR but dependant on other functional departments.
It needs score from various other departments and people as well like from Project Managers about the team leaders and team members, Sales Managers, Branch Manager and other people. In other words we can say from all those individuals who are the boss of one or the other in the hierarchy. HRIS supports these activities in analyzing the reports and works as a decision support system for the HRs.
Its typical to call this just a HR function because it comes under HR in theory but when we need to handle such things, lot of people can gets involved in this; from lower level staff to VP level key people. Grievance can be of multiple nature, at multiple levels; some can be handled at HR level but some cannot be handled by HR level.
So grievance handling is a function of HR Department but not in complete sense. HRIS are not able to provide much help in these cases except keeping a log file of it.
Bills and Expenses Verification: In this HR manages and verify all the expenses claimed by the employee for certain tasks or event related to company.
It generate reports providing all the details of travel which includes Mode of travel like train, bus, flights or taxi.
Boarding details like time, date location, passenger or group member details, and ticket details. Local contacts who helps in the destination like drivers, local guide.
Hotel or other stay at which places, name of property, route, contact number, amenities and other such details. This is the important activity of HR Mangers as they have to manage proper working conditions for the employee which include, cleanliness, basic services like tea coffee, little entertainment sometime, small events for relaxation of employee, small gifts or cookies for festivals.
It also includes keeping the employees motivated and culture of company in good spirits. HRIS keeps the record of all the activities performed and also maintains the financial expenses. A primary reason why a good HRIS is needed, as document management is a difficult task and it requires organized library of folders where documents can be kept.
It includes various kinds of document types:The role of a manager in organizations is complex. While managers can come in different shapes and sizes they all share the task of utilizing people and resources to achieve organizational goals.
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